Documents Required for IREPS Registration (Indian Railways)

🔥 Complete List of Documents Required for IREPS Registration

1️⃣ PAN Card (Mandatory)

• Individual or Company PAN

• Must match the name used in registration

• Used for tax and vendor identity verification

⚠️ PAN mismatch = Direct rejection

2️⃣ GST Registration Certificate

• Mandatory for businesses involved in supply or services

• GST details must be active and valid

• GST address should match registration details

✅ GST-compliant vendors get higher tender visibility

3️⃣ Digital Signature Certificate (Class 3 DSC)

• Most critical document for IREPS

• Required for login, bidding & document signing

• Must be issued in the name of authorized signatory

🚨 Expired or incorrect DSC is the #1 cause of failure

4️⃣ Address Proof

Any one of the following:

• Electricity Bill

• Rent Agreement

• Sale Deed

• GST Registration Address

📌 Address must match PAN & GST records.

5️⃣ Bank Account Proof

• Cancelled Cheque (with printed name)

• Bank statement (optional)

• Account must be active and linked with PAN

Used for EMD refunds & payment settlements.

6️⃣ Authorization Letter (If Applicable)

Required if:

• Registering as Dealer

• Using representative’s DSC

• Company signatory differs from owner

Must be signed on letterhead with stamp.

7️⃣ MSME / Udyam Registration Certificate (Optional but Powerful)

• Provides exemption in EMD

• Access to MSME-reserved tenders

• Improves bid competitiveness

💡 Smart vendors always attach MSME certificate.

8️⃣ Startup India Certificate (If Applicable)

• Boosts eligibility for innovation-based tenders

• Provides regulatory relaxations

• Highly recommended for new businesses

Common Document-Related Mistakes That Delay Approval

• Name mismatch in PAN & GST

• Expired DSC

• Blurred or cropped document uploads

• Wrong vendor category documentation