Documents Required for UVAM Registration (Latest & Updated Checklist)

1.PAN Card (Core Identity Document)

Mandatory for all entity types

• Proprietor PAN / Entity PAN

• PAN must be active and name must exactly match portal data

• Trade names or brand names are not acceptable substitutes

Compliance note: PAN is the primary key against which Aadhaar, bank, and GST are cross-verified.

2. Aadhaar Card of Authorized Person

Mandatory (OTP-based authentication required)

Who must submit:

• Proprietor (Proprietorship)

• Authorized Partner (Partnership)

• Authorized Director / Signatory (LLP / Company)

Requirements:

• Aadhaar linked to mobile number

• Name spelling must match PAN and authorization records

Compliance purpose: Fixes personal accountability for Government transactions.

3. Bank Account Proof (Payment Traceability)

Mandatory – high-risk validation point

Accepted documents:

• Cancelled cheque (pre-printed)

• Bank passbook (front page)

• Bank statement (recent)

Conditions:

• Account holder name must match PAN legal name

• Personal accounts for companies/LLPs are not acceptable

• Joint or third-party accounts trigger rejection

Compliance impact: Incorrect bank proof can lead to payment blockage even after order completion.

4. Business Constitution Proof (Entity Validation)

Required based on entity type:

Proprietorship

• Proprietor PAN

• Aadhaar of proprietor

Partnership Firm

• Registered partnership deed

• Aadhaar & PAN of authorized partner

LLP

• LLP incorporation certificate

• Designated partner details

• Aadhaar of authorized signatory

Company (Private / Public)

• Certificate of Incorporation

• Director details

• Aadhaar of authorized signatory

Compliance purpose: Confirms legal existence and signing authority.

5. Authorization Proof (Critical for Non-Proprietorships)

Mandatory where proprietor is not the sole authority

Accepted documents:

• Board Resolution

• Partner Authorization Letter

• Authority Letter on entity letterhead

Must clearly state:

• Name of authorized person

• Authority to act on behalf of entity on GeM/UVAM

Audit risk: Missing or vague authorization is a common cause of manual rejection.

6. GST Registration Certificate (If Applicable)

Required if:

• Vendor deals in taxable supplies

• Category mandates GST compliance

Validation checks:

• GSTIN–PAN linkage

• Legal name & address match

• Active GST status

Note: GST exemption does not override UVAM identity requirements.

7. Contact & Digital Verification Inputs

Not documents, but mandatory validations:

• Active mobile number (OTP verification)

• Valid email ID

• Consistent contact details across records

Compliance role: Ensures post-transaction traceability and audit communication.

8. Optional but Frequently Asked in Scrutiny

May be requested in flagged cases:

• MSME / Udyam Certificate

• Address proof (utility bill)

• Clarification affidavit (name mismatch cases)

These are not standard, but commonly triggered during manual review.