GeM Stationery Products List 2026 – Approved Items & Buying Pattern

Approved Stationery Product Categories on GeM (2026)

✏️ A. Writing Instruments

High-frequency, low-risk items:

• Ball Pens

• Gel Pens

• Marker Pens

• Highlighters

• Permanent Markers

 These items are bought monthly by most departments.

📒 B. Paper & Registers

Among the top-selling stationery products on GeM:

• A4 Copier Paper (70–75 GSM)

• A3 Copier Paper

• Notebooks (Single & Long)

• Registers (All Sizes)

• Writing Pads

 GSM, brightness, and pack size are strictly verified.

🗂️ C. Files, Folders & Storage

Bulk procurement items:

• File Covers

• Lever Arch Files

• Ring Binders

• Expanding Folders

• Plastic & Paper Files

 Even minor size or thickness mismatch leads to rejection.

📎 D. Office Desk & Utility Stationery

Regular-use office items:

• Staplers & Staples

• Paper Clips & Pins

• Punch Machines

• Tape Dispensers

• Desk Organizers

These items form part of annual stationery tenders.

✉️ E. Envelopes & Forms

High-volume consumables:

• Envelopes (Small, Medium, Large)

• Official Forms & Pads

• Noting Sheets

 Paper quality and size tolerance are critical.

🧹 F. Miscellaneous Office Supplies

• Whiteboards & Board Markers

• Paper Shredders

• Office Labels & Stickers

• Notice Boards

Stationery Items Bought Most Frequently on GeM

Based on observed government demand, top repeat-purchase items include:

1. A4 Copier Paper

2. Ball Pens

3. Files & Folders

4. Registers & Notebooks

5. Envelopes

 Vendors supplying these consistently build stable monthly revenue.

 Government Buying Pattern for Stationery on GeM

 How Buyers Actually Purchase

Government buyers prefer:

• Known specifications (same GSM, size, pack)

• Repeat vendors with clean delivery history

• L1 pricing with reliability, not aggressive dumping

 Buyers rarely experiment with new stationery vendors once a supplier proves dependable.

 Purchase Modes Used

• Direct Purchase – Small, urgent stationery needs

• L1 Purchase (BOQ) – Bulk monthly/quarterly procurement

• Bid / Reverse Auction – Annual or departmental tenders

Most volume flows through L1 and BOQ-based procurement.

 Pricing Behaviour in Stationery Procurement

Stationery pricing is extremely competitive, but structured.

Government evaluates:

• Unit price vs pack size

• Quality vs price balance

• Vendor delivery track record

• Unrealistic price dumping

 Vendors who quote unsustainable prices often:

• Fail delivery

• Get poor ratings

• Lose future visibility

 Sustainable pricing beats cheapest pricing.

Make in India & MSME Advantage (2026)

Stationery items enjoy strong support under:

• Make in India

• MSME participation

Indian manufacturers and MSME suppliers with consistent quality often dominate repeat stationery orders.

 Common Reasons Stationery Listings Fail on GeM

Despite high demand, many listings never convert due to:

• Wrong GSM or paper quality

• Incorrect unit (piece vs box vs ream)

• Pack size mismatch

• Poor delivery history

• Over-aggressive pricing

 Stationery rejection is usually system-driven and silent.

 How Smart Vendors Scale Stationery Sales on GeM

Successful stationery vendors:

• Focus on top 10 fast-moving items

• Standardize product specs & packaging

• Maintain delivery discipline

• Price realistically

• Build buyer trust over time

 Stationery success on GeM is volume + consistency, not one-time wins.

 How Leegal Helps Stationery Vendors Grow on GeM

Leegal supports stationery suppliers with a scaling-first strategy.

✔ Approved product selection guidance

✔ Listing & BOQ accuracy audit

✔ Pricing & L1 risk strategy

✔ Post-order compliance system

✔ Long-term revenue roadmap on GeM

We help vendors convert small stationery margins into predictable government income.