Why GeM Rejects Medical Equipment Bids
On the Government e-Marketplace (GeM), medical equipment bid rejection is rarely accidental. Most vendors believe bids fail due to pricing or competition, but in reality, rejections are driven by hidden compliance checks, regulatory mismatches, and post-order risk signals.
The Biggest Misunderstanding Vendors Have
Most vendors assume:
“My bid was rejected because someone quoted lower.”
Truth:
In medical equipment tenders, pricing is evaluated only after compliance clearance. A bid that fails compliance never reaches price comparison, even if it is the cheapest.
CDSCO Non-Compliance: The #1 Rejection Trigger
Medical equipment is a regulated category.
Common CDSCO-related rejection reasons:
Device requires CDSCO registration but none uploaded
Wrong device classification (risk class mismatch)
Registration not covering the quoted model / variant
Importer–manufacturer linkage not valid
OEM Authorization Mismatch (Silent Disqualifier)
Many vendors upload an OEM letter and assume they are safe.
Hidden checks include:
Model-to-bid mapping verification
Quantity coverage confirmation
OEM backend confirmation
Authorization validity during evaluation
Even a genuine-looking OEM letter can be rejected if OEM denies verification.
Wrong Model, Variant, or Configuration
Medical equipment bids are specification-locked.
Rejection happens when:
Quoted model differs slightly from BOQ
Variant (software / hardware) mismatch
Accessories included / excluded incorrectly
Calibration or testing capability not aligned
“Equivalent or better” claims are not accepted.
Make in India Declaration Errors
Make in India is algorithmically applied on GeM.
Common mistakes:
Overstating local content
Dealer claiming OEM-level localization
Using generic certificates across models
Incorrect declaration leads to rejection and blacklisting risk.
Abnormally Low Pricing (Yes, Too Cheap Is Dangerous)
In medical equipment, dumping prices raise red flags.
Triggers include:
Price far below market benchmark
Inability to support warranty / AMC
OEM margin violation complaints
Result:
Financial scrutiny
Bid cancellation
Vendor flagging
Cheapest price often signals execution risk to buyers.
Why Rejections Are Often “Silent”
GeM is designed for efficiency, not explanations.
No mandatory rejection justification
Automated filtering at multiple levels
Buyer discretion in compliance acceptance
Vendors often learn nothing—except that they lost.
How Smart Vendors Avoid Rejection
Winning vendors:
Conduct pre-bid compliance audits
Validate CDSCO & OEM mapping per tender
Declare Make in India conservatively
Price sustainably, not aggressively
Maintain clean post-order execution records
🔐How Leegal Protects Medical Vendors on GeM
Leegal operates as a compliance firewall and bid-risk partner.
✔ Medical equipment eligibility assessment
✔ CDSCO, BIS & OEM validation
✔ Bid document & spec-risk audit
✔ Pricing & L1 probability analysis
✔ Legal remedies in unfair rejection or penalty
We help vendors understand rejection before it happens.
