Form 16 Generation for Employers
Give your employees accurate, timely Form 16 certificates. Leegal prepares Form 16 based on your filed TDS returns.
What Is Form 16?
Form 16 is a certificate issued by an employer to employees, summarising salary paid and tax deducted at source during the financial year, and is a key document employees use to file their own income tax returns.
It's generated based on the TDS returns filed by the employer, so accuracy in quarterly TDS filing directly affects how correct and timely Form 16 issuance can be.
| Form 16 Part A | Form 16 Part B |
|---|---|
| Summary of tax deducted and deposited quarterly | Detailed salary breakup and deductions claimed |
| Generated from the TDS return filed by the employer | Prepared based on salary structure and declarations |
| Includes employer and employee TAN/PAN details | Includes computation of taxable income and tax payable |
| Required for every employee with TDS deducted | Required alongside Part A for a complete certificate |
Information Required
Keep these ready to speed up Form 16 preparation.
- Filed quarterly TDS returns for the financial year
- Employee salary structure and payslip data
- Investment declarations and proof submitted by employees
- TAN and PAN of the employer
- PAN of each employee
- Details of any other income declared by employees, if considered
How It Works
Data Collection
We collect your filed TDS returns and employee salary details.
Part A Generation
We generate Part A based on your TDS return filings.
Part B Preparation
We prepare Part B with salary breakup and deduction details.
Distribution
We help you issue Form 16 to employees before the due date.
Form 16 Preparation
Accurate Part A and Part B generation for all employees.
Timely Issuance
Support meeting the annual Form 16 issuance deadline.
TDS Return Alignment
Ensuring your quarterly TDS filings support clean Form 16 generation.
Why Prepare Through Leegal
- Experienced team that aligns TDS filing and Form 16 together.
- Clear, upfront pricing with no hidden charges.
- One dedicated point of contact through the process.
- Support correcting figures if a TDS correction return is needed first.
Talk to Our Team
GS006, Vikash Nagar, Ramgarh Cantt, Jharkhand 829122, India
Frequently Asked Questions
When does Form 16 need to be issued to employees?
It's generally issued annually after the financial year ends and after the relevant TDS returns have been filed, within the timeline set under the Income Tax Act.
Can Form 16 be generated if TDS returns weren't filed correctly?
Errors in filed TDS returns need to be corrected first, since Form 16 Part A is generated directly from that data.
Is Form 16 required if no tax was deducted from an employee's salary?
Form 16 is specifically for cases where tax was deducted; if no TDS applied, a salary certificate can be provided instead.
Can Leegal handle Form 16 for a large number of employees?
Yes, we can handle Form 16 generation for organisations of varying sizes based on your filed TDS data.
What if an employee's declared investments change after Form 16 is issued?
Any resulting adjustment is generally reflected in the employee's own income tax return rather than requiring a fresh Form 16, though we can advise on the specific situation.
Need Form 16 Prepared for Your Team?
Talk to our team and get a clear plan for accurate, timely issuance — no obligation.