Participating in a Forest Produce Auction on MSTC is a strictly regulated legal process. Unlike general commodity auctions, timber, bamboo, and wood transactions fall under forest, environmental, and tax laws, making documentation non-negotiable.
Why Documentation Is Critical in Forest Produce Auctions
Forest produce is a protected natural resource. Any lapse in documentation can result in:
Seizure of material
Heavy penalties under Forest Acts
Blacklisting by Forest Departments
GST & transport violations
👉 Proper documentation is your legal shield.
1️⃣ Mandatory Documents for MSTC Registration (All Bidders)
These documents are required before bidding:
Basic KYC Documents
PAN Card (Individual / Firm / Company)
Aadhaar Card (for individuals)
Passport-size photograph
Active email ID & mobile number
💻 Digital Requirement
Class 3 Digital Signature Certificate (DSC)
(Mandatory for login, bidding & signing)
2️⃣ Business & Entity Documents (If Applicable)
Required for firms, MSMEs, and companies:
Business Registration Certificate
(GST Registration / Trade Licence / Incorporation Certificate)
MSME / Udyam Certificate (if applicable)
GST Registration Certificate
Authorisation Letter / Board Resolution
Firm Deed / MOA–AOA (companies)
3️⃣ Forest-Specific Legal Documents 🌲 (Critical)
These documents are unique to forest produce auctions and may vary by state.
Trade / Industry Licences
Timber Trader Licence
Saw Mill Licence
Bamboo Processing Unit Licence
Forest Produce Trade Registration
(Some auctions allow only licensed buyers.)
End-Use Declaration / Affidavit
Declaration of intended use
(manufacturing / resale / processing)
Undertaking not to violate forest laws
4️⃣ EMD & Financial Documents
Proof of EMD payment (online receipt)
Bank account details (for refund)
Cancelled cheque (sometimes required)
Incorrect EMD details may block bidding access.
5️⃣ Post-Auction Mandatory Documents (After Winning)
Winning the auction is only 50% of the process.
Sale & Confirmation Documents
Sale Confirmation Letter
Final Invoice / Sale Order
Balance payment proof
6️⃣ Forest Transit Permit / Forest Pass 🚛 (MOST IMPORTANT)
No forest produce can be moved without this.
Required Details:
Lot number & auction reference
Quantity & species
Vehicle number
Destination & route
Validity period
Transporting timber or bamboo without transit permit is a criminal offence.
7️⃣ GST & Transport Compliance Documents
GST Invoice
E-Way Bill (if applicable)
Transporter declaration
Weighment slip / delivery challan
GST rates vary by product (timber, bamboo, firewood).
8️⃣ State-Specific Additional Documents (Case-Based)
Some Forest Departments may demand:
Environmental undertaking
Local forest range approval
Stockyard registration
Consent from Pollution Control Board (industrial use)
👉 Always read the auction catalogue carefully.
Forest produce auctions are legal transactions first and commercial deals second.
Documentation is not paperwork—it is legal permission to trade forest resources.